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Executive Assistant Wanted


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Executive Assistant

Email udonahue@herbl.com
HERBL is California’s largest cannabis distributor and supply chain solutions company servicing more than 850 storefront and non-storefront retail licensees. Founded in 2016, HERBL’s team is composed of distribution and retail experts with extensive experience in large-scale global supply chains. HERBL brings the state's leading cannabis retailers and top brands together through world-class technology, unparalleled service, and high-security, state-of-the-art facilities, and trucks. Exclusive brand partners include the leaders in flower, vapes, edibles, topicals, pre-rolls, and concentrate. To learn more, visit www.HERBL.com.
SUMMARY: The Executive Assistant provides executive support reporting directly to the CEO.  The EA serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO and serves as a liaison to the Board Members and Executive Team. The EA also organizes and coordinates executive outreach and external relations efforts and oversees special projects.

Roles and Responsibilities

    • Completes a variety of administrative tasks for the CEO and Executive Team including:
    • Managing an extremely active email and calendar of appointments
    • Composing and preparing correspondence that is sometimes highly sensitive
    • Arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
    • Plans, coordinates, and ensures the CEO's schedule is followed and respected.
    • Communicates directly, and on behalf of CEO, with Board Members, Investors, Brands, and others, on matters related to CEO's programmatic initiatives.
    • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. 
    • Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
    • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. 
    • Assists in coordinating Leadership Team meetings, online (Zoom, Teams, Conference) or in-person.
    • Prepares meeting slides and/or agenda in advance.
    • Coordinate location and meals prior to in-person meetings.
    • Accommodates Leadership Team with travel and lodging arrangements as needed.

Board Support

    • Serves as the CEO's administrative liaison to Board Members.
    • Participates as an adjunct member of the Board to include assisting in scheduling meetings and attending all meetings.
    • Takes Minutes during Board Meetings.
    • Maintains discretion and confidentiality in relationships with all board members. 


    • Excellent MS Office knowledge 
    • Strong organizational and time management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. 
    • Expert level written and verbal communication skills.
    • Demonstrates proactive approaches to problem-solving with strong decision-making capability. 
    • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
    • Demonstrates ability to achieve high performance goals and meet deadlines in a fast-paced environment.

Education /Experience Requirements

    • 3-5 years’ experience as an Executive Assistant, Personal Assistant, or similar role 
    • Experience in a variety of industries, public or non-profit.
    • Bachelor's degree or equivalent work experience. 
    • PA diploma or certification is a plus
HERBL is laser-focused on the distribution of naturally derived products, giving all of our attention to supporting brands and retailers in what’s best for their businesses. We believe having company-owned brands inherently creates a conflict of interest, so we have chosen to be a pure play distribution company. By not having company-owned competing brands, you can take comfort in knowing that every action we take is in a brand or retailers best interest.
We care deeply about relationships, integrity, collaboration, and are always committed to doing what is right. We honor this belief when working with our suppliers, our customers, and our team members. The HERBL team is a blend of individuals who have significant experience from many different backgrounds including, but not limited to Supply Chain, Sales, and Operations in high-volume distribution.
Email udonahue@herbl.com
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