Guest SarahSackett Posted July 10, 2018 Share Posted July 10, 2018 Shadowbox Farms is a local sun grown cannabis farm and we are looking to expand our team as we grow our wholesale department! We are seeking an Administrative Assistant to help support our office and our executive team. This position wears many hats and the right fit for the job must be flexible and persistent. The position is M-F based in our office just off SE 9th and SE Division. Please review the job description below and if you might be that right fit, follow the link to apply! Administrative Assistant Based in Portland, OR Position reports to President Job Purpose Summary : The Administrative Assistant supports our executive team to ensure calendars are running smoothly, emails are flagged, and coffee is brewed. They are the welcoming face to answer the door when visitors arrive and multitasking is their best friend. Every day is a new project and a new challenge to master. Our Administrative Assistant is the center of day to day operations and they maintain our workflow process for our office and wholesale operation. Key Responsibilities and Accountabilities: Oversee office and farm SOPs Answer and manage incoming communications : phone calls, mail, and visitors Calendar management support for farm leadership teams Manage and support communications (emails, LinkedIn, calls, etc) and calendar of the President Manage inventory of office and breakroom supplies and budget Maintain office and breakroom equipment by assisting with procurement and routine maintenance and upkeep Manage office space cleanliness and workflow Maintain and manager swag inventory used by the sales and marketing department Ensure high level of security and 100% METRC and OLCC compliance in our wholesale and office work Foster relationships with frequent vendors and partners Support employee communication and dissemination of news and important updates Oversee payroll distribution process Reconcile invoices and submit payment requests Champion innovative solutions for workflow and administrative task around the organization Assist other departments with miscellaneous data entry and development tasks as needed Maintain meeting and conference room schedules Qualifications: Valid Oregon Marijuana workers permit (or application submitted prior to hire) Able to multitask and work independently 3+ years of solid administrative experience in an office or warehouse setting Excellent verbal and written communications, networking, and presentation skills Excellent organizational and attention to detail Demonstrated ability to manage complex tasks and prioritize competing demands to meet deadlines Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); and G Suite products Ability to quickly learn now technologies as needed To apply, please visit : https://shadowboxfarms.bamboohr.com/jobs/view.php?id=27 Link to comment Share on other sites More sharing options...
Administrators Lisa Posted July 18, 2018 Administrators Share Posted July 18, 2018 @Lindsey Lee Link to comment Share on other sites More sharing options...
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